When is the right time to buy a copier?
Business is picking up and you need office equipment that can keep up with the needs of your organization, your office copier, through its hard work and dedication, just is not cutting it anymore. It's slow breaks down a lot and it's over 10 years old. Or maybe your lease is up, but you don't even have a copier yet and you're in the market for something fast, shiny and new. When is the best time to buy an office copier?
If you're asking when the best time to buy an office copier is, the answer is right now. I know I answered the question, but now how about these questions? Which office copier do I buy? Do I just find the most affordable one? Do I find the one with the most features? My answer to those questions is not as simple because it just depends.
What do you and your employees and customers need the most? Is scanning. A must have feature as far as workflow or something your business can be without. Lucky for you, we've got you covered. We've put together a list that helps you choose the best office copier for your business. By assessing and identifying exactly what your business needs to continue on its growth and success path. Exceptional service and quick response times, you get what you pay for. We have all heard it, however, in the instance of office equipment and technology.
The same holds a lot of truth. Some businesses prefer to keep their budgets lower when it comes to office technology, even though the service isn't all that great. They stick with it because of the price. Other businesses feel strongly about paying more for better service equipment in response times and choose to cut corners elsewhere. Like I said earlier, it all depends on the person and the business. Fortunately, if you print and copy at lower volumes, you most likely won't need to spend a ton of money on a copy machine service provider.
It is beneficial to monitor how much you copy or print each month and use it as a guideline to narrow down what equipment you need for your business. What types of documents are you copying and printing? Another great way to filter out types of office copiers you don't need is by knowing the types of documents your business copies or prints on a regular basis. Some of these documents include certain factors like black and white or colour, copying or printing, or whether you need high resolution graphics or not.
Choosing a smaller black and white office copier could be a much better option for your small business rather than an office copier that has all the bells and whistles needed for high quality colour and image resolution.
It is important to take a closer look at the cost of supplies such as ink or toner. What office copier features and apps should you invest in? Just like your cell phone copiers have advanced and adapted to the modern age. Do you have some employees working remotely? How do your employees access your server? Here are some cool features and apps that your employees can use and benefit from scanning to cloud. E-mail gives you the option to scan something on your printer or copier and send it to your business cloud network.
This provides easier ways to collaborate and share documents with team members while also allowing important documents to be saved on the company's server. Voice recognition allows the user to interact with its printer or copier by simply using their voice. Do you use Siri or Alexa then? This is the same thing when your hands are full. You can simply give your copier a command by voice. It is that easy and it's kind of fun, too. Xerox created a game changing app that lets the user translate the language of the document before the document is delivered.
If you work with international clients or employees and experience a language barrier, then this app is a must have.
Choosing the best office copier for your business is a big decision to make and can significantly increase productivity and reduce the amount of time your employees spend assembling projects and presentations. So believe me, the right time to buy is now